ARTICLE I: MEMBERSHIP
Section 1:
There shall be three classes of members: Active Members, Honorary
Members, and Constituent Members.
Section 2:
Active Members may be designated as Contributing or Sustaining Members
by the payment of additional dues, as established in accordance with
Article V. In all other respects, the rights and duties of the Contributing
and/or Sustaining Members shall be that of other active members.
Section 3:
Any resident in Canada, Mexico or of the United States of America,
its territories and possessions, who is interested in the history
of sport shall be eligible for Active Membership.
Section 4:
Any person interested in the history of sport who is not a resident in Canada,
Mexico or of the United States of America, its territories and possessions,
shall also be eligible for Active Membership.
Section 5:
Honorary Membership may be conferred upon any person who has made
outstanding contributions to the history of sport upon the nomination
of the Council and election by the Active Members at the annual meeting,
provided that names of proposed candidates for Honorary Membership
shall be submitted in writing to the members of the Council at least
thirty days before the annual meeting. Honorary Members shall have
all the privileges of Active Members.
Section 6:
Any organization, such as society, club, institute or library, having
purposes similar to those of the Society, shall be eligible for membership
as a Constituent Member upon nomination in writing by an Active Member
and election by the Council. Each Constituent Member may choose one
delegate to attend the annual meeting of the members, who, on that
occasion, shall have the same voting rights as Active Members.
Section 7:
Membership shall not become effective until the Treasurer has received
the first year's dues.
ARTICLE II: OFFICERS
Section 1:
The officers of the Society shall be President, Past-president, President-elect, Secretary, Treasurer, Chairperson of the Publications Board, and four Members-at-large, one of whom shall be a student. All officers shall be elected for two-year terms by a majority of active members voting, with the exception of Secretary and Treasurer, each of whom shall be appointed by and serve at the discretion of Council for a term of six years. With the exception of the Secretary and Treasurer, terms of office shall begin at the close of the Annual Meeting following their election.
Section 2:
The officers shall have the powers and duties customarily incident
to their respective officers in similar organizations and also such
as shall specifically be delegated to them by the Council.
ARTICLE III: COUNCIL
Section 1:
Except as otherwise provided by these By-Laws the management of the
Affairs of the Society shall be vested in a Board of Directors which
shall be known as the Council.
Section 2:
The Council shall consist of the officers of the Society. The President
shall act as Chairperson of the Council. Five members shall constitute
a quorum of the Council.
Section 3:
The Council shall hold an annual meeting not more than one week preceding
the annual meeting of the Society at a time and place designated by
the President. Special meetings may be called at any time by the President
or by any five members of the Council upon at least two weeks' written
notice to each member of the Council.
Section 4:
The Council shall provide for filling the unexpired term of any vacancy
that may occur in any office or in the Council.
Section 5:
Except as otherwise provided by law and these By-laws, decisions
of the Council shall be by majority vote of those members of the Council
present and voting.
Section 6:
With the approval of the President, members of the Society may attend
meetings of the Council as observers. They shall not have a vote,
but may address the meeting, if invited to do so by the President.
ARTICLE IV: MEETINGS
Section 1:
There shall be an annual meeting of the members of the Society. This
meeting shall be held at a time and place recommended by the Council
and approved by the Membership. The President shall arrange the order
of business.
Section 2:
The Secretary shall mail notice of the annual meeting of the Society
to each member entitled to vote not less than thirty days before the
annual meeting. Such notification shall state the time, place and
general purpose of the meeting, together with the nominations made
in accordance with Article VIII, Section 2 and any amendments proposed
in accordance with Article IX, Section 1, of these By-laws
Section 3:
The Council of the Society shall present at the annual meeting a report dated as of the close of the last complete fiscal year, verified by the President and Secretary, or by a majority of the members of the Council. This report shall also show the names and addresses of the persons and organizations who have been admitted to membership during such year. This report shall be filed with the records of the Society and an abstract thereof entered in the minutes of the proceedings of the annual meeting at which the report is presented. The President shall appoint an Active Member of the Society, who shall not be a member of the Council, to act as an auditor, who shall examine the annual report referred to in this section prior to the annual meeting and express their opinion thereon at the annual meeting.
Section 4:
Upon request of the Council, or by written notice representing at least fifteen per cent (15%) of the membership, a mail vote of the membership shall be conducted. In such cases, a minimum of thirty (30) days shall be given between the mailing of information and ballots and the return of such ballots to the Secretary.
ARTICLE V: DUES AND FINANCES
Section 1:
The amount of the annual dues for all classes of membership shall
be determined by vote of the Active Members, except that Honorary
Members shall pay no dues.
Section 2:
The Council shall set the date of the annual payment of dues.
Section 3:
Members who are full-time students shall be assessed 50% of the annual
dues.
Section 4:
Members who have been dropped for nonpayment of dues may be reinstated
at any time before the close of the year in which they were dropped
upon payment of the dues for that year.
Section 5:
The Council of the Society shall set the dates of the fiscal year.
ARTICLE VI: PUBLICATIONS
Section 1:
Publications shall be established on the recommendation of the Publications
Board to the Council. Favorable Council action on such recommendations
shall result in presentation of the recommendation to the membership
at the next regularly scheduled Annual Business Meeting. The same
procedure shall be followed when existing publications are discontinued.
Section 2:
Annual budgets for each publication must be approved by the Board
before being presented to the Council for action.
Section 3:
The Board is responsible for all NASSH publications. It shall name
editors, establish the terms of editorships, and oversee the operation
of each publication.
Section 4:
Early termination of an editor's tenure other than by resignation
can only be accomplished by Council action.
Section 5:
The Board shall consist of five members elected to four year terms. Election
to the Publication Board shall be in staggered sequence, that is,
2 new members elected on one election occasion, and 3 new members
elected at the next election occasion. The Board shall elect a Chairperson
from among its members.
ARTICLE VII: COMMITTEES
- Standing Committees shall be ongoing committees that have a continuing responsibility in defined areas of the Society's interests. Each Standing Committee shall carry out its duties and responsibilities in accordance with an Operating Code approved by the Council. Members of Standing Committees shall be appointed by the President, unless otherwise stated. The Chairpersons of Standing Committees shall be responsible to the Council for all actions of their respective committees and shall present annual reports at the Annual Meeting of the Society. At the end of their terms of office, Standing Committee Chairpersons shall forward all correspondence, reports, and other important documents to the Secretary for deposit in the Archives of the Society.
1.1 Book Award Committee- The Book Award Committee shall normally consist of five members,
appointed by the President.
1.2 Budget and Fiscal Committee- The Budget and Fiscal Committee shall consist of two members, plus the Treasurer, who shall be the Chairperson.
1.3 Constitution and By-laws Committee- The Constitution and By-laws Committee shall be chaired by the
Past-President. Members shall be appointed annually by the President.
1.4 Distinguished Lectures and Honor Awards Committee- The Distinguished Lectures and Honor Awards Committee shall
be chaired by the Past-President. There shall be four other members,
who shall serve two-year terms; of these, two shall be appointed
by the President and two elected by the membership.
1.5 Membership Committee- The Membership Committee shall consist of three members of the
Society, one of whom shall be the Chairperson.
1.6 Nominations Committee- The Nominations Committee shall consist of three members, none of whom shall be a member of the Council. The members of the Nominations Committee shall be elected at the Annual Meeting in the year in which Council elections are not held; they shall be elected from a list of at least five nominees presented by Council. The Nominations Committee shall be responsible for soliciting and circulating nominations for the positions of: President, two members of the publications board, three Council Members at large, a student member, and two members of the Distinguished Lectures Committee.
1.7 Program Committee- The Program Committee shall be chaired by the President-elect,
and shall consist of at least two other members appointed by the
President-elect
1.8 Time and Site Committee- The Time and Site Committee shall consist of the Chair and three
additional members, all of whom shall be appointed by the President.
ARTICLE VIII: NOMINATIONS AND ELECTIONS
Section 1:
In every odd year (off election year) at the time of the annual business
meeting, a nominating committee of three shall be elected. The Council
will present a list of at least five individuals. The individual receiving
the highest number of votes shall be chairperson. Members will continue
in office for two years until their successors are elected or replaced.
ARTICLE IX: AMENDMENTS
Section 1:
Any Active Member may propose changes in the By-laws by presenting
the proposal in writing to the Secretary. The proposed changes shall
then be reviewed by the Council.
Section 2:
Upon the recommendation of the Council and with at least twenty four
hour notice, the By-laws may be changed by a two-third vote of the
Active Members voting at any annual business meeting.
ARTICLE X: PARLIAMENTARY AUTHORITY
Section 1:
The rules of procedure contained in Robert's Rules of Order, Revised,
shall govern meetings of the members of the Society so far as they
are applicable and when not inconsistent with these By-laws
ARTICLE XI: SEAL
Section 1:
The seal of the Society shall be that adopted by the Council and shall be used on all official transactions and publications. The seal must include at least (a) identification, (b) date of origin and (c) symbol depicting purpose of organization, etc.
Feb., 1973, Rev. Apr., 1974
Rev. May, 1977
Changed to By-laws, May, 1978
Rev. May, 1994
Rev. May, 2001
Rev. June, 2012
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